How enterprise teams use AI tools and videos to work smarter
Written by Harrison Sandberg | 10th September 2025
Table of Contents
Endless meetings cost you thousands of dollars. Because most of the time, we repeat ourselves in meetings, emails, and Slack threads, explaining the same thing again and again.
This miscommunication wastes time and quietly drains resources in big organizations. In fact, poor communication costs U.S. businesses $1.2 trillion every year, according to a 2023 report by Grammarly and The Harris Poll.
The problem isn’t that we aren’t trying our best. It’s because traditional tools, like emails, PDFs, and lengthy calls, no longer match the speed and scale of our work today.
That’s why enterprise teams are starting to use AI tools and explainer videos for internal communication. They cover everything from onboarding to weekly meetings.
This shift isn’t just about communication. It’s about working smarter at every level.
The communication gap inside enterprise teams
Enterprise teams often suffer from internal communication breakdown. They have so many departments, tools, and roles to manage. So, messages easily get forgotten, misunderstood, or delayed.
Think about it: Product updates are shared in slides that nobody opens afterwards. Employee onboarding instructions are written in forgotten Google Docs. Task details are lost in long conversations and endless email threads.
This is especially true for global or hybrid teams. Different time zones, languages, and work habits make collaboration more difficult. Even with collaboration platforms like Slack, Notion, or Teams, information often becomes distorted.
This results in confusion, duplicated efforts, missed deadlines, and a team that spends more time clarifying than actually creating.
This is where many organizations realize: it’s not about adding more messages. It’s about delivering them in a way that sticks.
How videos are replacing walls of text
It is said that a picture is worth a thousand words. So a video must be worth thousands of words. Enterprises have realized this, replacing long, static documents with videos.
Because videos deliver complex information faster, they hold attention longer and leave less room for misinterpretation.
Videos are replacing PDFs and slides
Traditional methods like PDFs, intranet pages, or lengthy emails are still common. But businesses have realized that they are slower.
A 2-minute video can communicate what a 10-slide presentation struggles to do because visuals stick better. People remember 95% of a message delivered through video, and only 10% when they read it as text.
Text-to-video AI tools are evolving internal communications
AI-powered text-to-video generators allow teams to turn basic internal messages into engaging explainer videos in minutes.
They simply enter their text, and the tool automatically generates scenes, voiceovers, animations, and transitions. This tool is perfect for creating how-to guides, onboarding explainers, and company updates. There is no need to shoot or edit anything manually.
Platforms like simpleshow video maker make this even easier. You can paste a script, and the tool automatically selects visual elements to match your content. It’s ideal for non-designers or busy team leads to create professional explainer videos in record time.
Drag-and-drop video editors make customization easy
AI video editors balance speed and customization for their users. Tools like Lumen5 provide templates, animated assets, and pre-set scenes that users can modify to match their needs.
You can quickly rearrange visuals, add voice-overs, include text highlights, and export in multiple formats and languages. This control is especially useful for modifying content for different departments or individuals.
The result of this shift
The shift toward videos isn’t just a trend; it’s a practical response to the communication errors inside companies.
Teams find explainer videos faster and better than slides. They reduce revisions, improve training time, and get everyone aligned quicker.
How other AI tools improve internal collaboration and productivity
One of the most significant ways AI is helping enterprise teams work smarter is by making everyday communication and learning easier. Now you don’t always need to wait for a manager, book a meeting, or open a support ticket. AI can often help you figure things out on your own.
For teams working in marketing, product, or tech, tools like Jasper AI help a lot. They speed up documentation, campaign drafts, or feature updates. Jasper.ai keeps your tone consistent and your message clear throughout your teamwork, even when different members are working on different things.
But it doesn’t stop at writing. AI is improving how teams meet and talk too.
If your team includes people from different countries, live translator tools like Google Meet’s built-in translation feature can help everyone understand in real time. There will be no more language barriers. You do not have to translate your message for a single member. Prepare your presentation in a single language and leave the transcription and adaptation to Google.
simpleshow lets you create AI avatars within minutes. These avatars talk through updates or explain complex topics visually. So, instead of a manager repeating the same training every week, an AI avatar by simpleshow can deliver it repeatedly with the same energy.
All of these tools may seem small on their own, but together they make a big difference.
They save time, remove confusion, and help everyone communicate better, regardless of where they are or what language they speak.
Smarter work starts with better systems
What makes these tools truly powerful is not just their individual features but how they connect the dots across teams. AI and video tools simplify repetitive tasks, make information more accessible, and remove unnecessary back-and-forth. Teams spend less time explaining and more time creating.
Managers don’t have to repeat training or chase updates. Employees get the answers they need when they need them. That’s what working smarter looks like in today’s fast-paced enterprise world.
Conclusion
AI and video aren’t just fancy tech buzzwords anymore. They’ve become the backbone of how modern enterprise teams function.
What’s more interesting is how these tools are reshaping workplace culture. Teams no longer have to rely on long meetings to stay aligned. Instead, they’re building a self-service ecosystem where employees can learn, clarify, and contribute on their terms and timelines.
This shift also opens doors to greater inclusivity.
So, if you want your employees or team members to cooperate at an enterprise level, start using AI tools and work smarter.
1. Why should enterprise teams use AI and videos for communication?
2. How do AI video tools improve productivity?
3. What types of communication work best with AI-powered videos?
4. How do AI tools help global and hybrid teams?
5. Do AI and video tools replace emails and PDFs?
Author's bio
Harrison Sandberg
Harrison Sandberg is a content marketer with a passion for creating compelling, data-driven content that drives engagement and growth. With years of experience in SEO, storytelling, and digital strategy, Harrison helps brands build meaningful connections with their audiences.
